| Oversee and manager operation functions of A/P: |
| • |
Design, develop, and implement A/P’s internal control policies. |
| • |
Oversee operation functions of A/P. |
| • |
Monitor monthly A/P accruals. |
| • |
Identify, communicate, and resolve issues in records with vendors. |
| • |
Monitor A/P expense vouchers to ensure correct coding and allocation of expenses. |
| • |
Review and approve checks issued by A/P staff to vendors. |
| • |
Process UPS invoice, review UPS flat file data to ensure correct billing. |
| • |
Handle monthly AMEX credit card statement. Gather, compile, voucher expense in ERP system and process online payment to AMEX on timely manner. |
| • |
Download IDT EDI invoice data from company intranet, generate pull report, match and voucher invoice to ERP system. |
| • |
Reconcile, communicate, and prepare INFORSOLUTION/WISE A/P A/R offset and TT. |
| • |
Process credit card payment to UPS Supply Chain Solution. |
| • |
Process online payment for Union 76 monthly statements. |
| • |
Maintain import purchased goods freight analysis log, and provide summary data to CEO on monthly basis. |
| • |
Review and communicate with vendors in regards to claim charge back. |
| • |
Communicate with vendors in regards to credit hold situation. |
| • |
Prepare annual employee performance review report. |
| • |
Communicate with vendors on regular basis and maintain rapport business presence relationship. |
|
| Periodically review Inventory aging: |
| • |
Prepare quarterly inventory aging for Director of Purchasing (PERI) for review and adjust inventory cost per instruction. |
| • |
Prepare finance charge calculation of monthly inventory aging for OEM dept. |
| • |
Prepare finance charge calculation of TCAM inventory carrying cost for OEM department. |
| • |
Review IB report for production cost freezing activities. Compile data for the loss of cost change and calculate finance charges to OEM dept. |
|
| Assist TCAM operation: |
| • |
Release client project orders (review past due status, pricing on orders) |
| • |
Monitor and follow up past dues for TCAM CMs. |
| • |
Communicate and resolve issues for TCAM CMs. |
| • |
Identify, communicate, and resolve issues arising from TCAM operations. |
| • |
Obtain weekly VMI vendor aging statement and reconcile with AP records. |
| • |
Provide VMI vendors remittance advise every time we TT to them. |
| • |
Update client project AP and AR and Cash flow report for Director of Finance. |
|
| Assist AR, Collection, Credit operations: |
| • |
Review weekly collection report. |
| • |
Assist past due collection and customer account reconciliation. |
| • |
Assist credit dept when short-handed (communicate with sales, customer to release orders with critical issues) |
| • |
Review monthly customer credit usage report. |
| • |
Monitor bad debt. |
| • |
Communicate and follow up with attorney for litigation cases. |
|
| Handle special project assigned: |
| • |
Design, develop content of Accounting Dept in company intranet (departmental functions, missions statement, objectives, organization chart, internal policy and procedures, job descriptions, forms and process flow) |
| • |
Negotiate with UPS/FedEx for discounted freight rate, monitor shipping activities, invoice billing to ensure correct rate is implemented. |
| • |
Participate in new system migration and configuration for accounting function and other area. |
| • |
Design, develop, and implement procurement budget model. |
| • |
Participate annual financial audit. |